There are various visitor management systems available in the market that have different features. Installing a reception management system in your office lets your visitor to sign-in and sign-out on their own. This reduces the work of front-office employees as well as enhances your image in terms of technology. Hence, in this post, we are giving you some features of the reception visitor management system.
Features of a reception management system
- Check-In Workflows in a customized way
Many Management solutions offer customizable receptionist sign workflows for different visitors. These include interviewees, guests, couriers, visitors, and others. Moreover, this system is easy to use so that anyone can sign up with no trouble very quickly.
- Messaging for Teams
In this system, messaging for teams means that you can now specify who accepts host notifications for the whole team. The host can meet the visitor in absence of a particular team member when he will be notified. Thus, the host will be the one who knows what is happening and can offer quick assistance as well.
Many companies choose a visitor management system in which guests are preregistered in advance of their arrival. This makes the check-in process fast and convenient. Also, many offer the aptitude to preregister an associate by means of the admin portal.
- Integrated Reporting
Reception management software also has a reporting feature that allows administrators and users to download real-time reports of visitor information. This will keep the track of useful information efficiently.
- Digital Document Signature
Businesses can protect data by asking business partners, job applicants, and colleagues to sign NDAs and other authorized agreements via the visitor management system kept at your office front desk. The most advantage of having this feature is that there will be no need to have lots of documents lying around the reception desk. Being able to get the signing done quickly and simplify the paperwork saves a lot of time.
- Customize Visitor Badges
The final step in the check-in process of Visitor Management solutions is badge printing. Despite whether a visitor pre-registers or completes the check-in on arrival, customized ID badges can be printed quickly. Additionally, in some cases, at control points, the ID badges can be scanned for gaining access to zones that have been configured to grant permission.
- User-Friendly Experiences
An advanced visitor management system offers added complex system functionalities without negotiating the UI (User Interface). At the reception, as the first point-of-contact new arrivals on-site, workflows should offer simple, fast as well as well-organized user experiences. This is possible by combining several language options to cater to visitors of different nationalities.
So, you must look for all the important features before choosing reception management software. It’s a one-time investment that’s why it’s essential to have research about it before investing. Moreover, this system makes your business more organized, safe and efficient too. Always buy the system from a reliable company so that you get an excellent experience for the best worth.